MEETINGS & EVENT

2009 AAEA Executive Board Meeting

2009 AAEA Executive Board Meeting

 

TAIPEI, TAIWAN

3-6 December 2009

   
 

VENUE:

My Humble House, Sheraton Taipei Hotel

CHAIR:

Mr. Rai Hau-Min, Chairman of the Association of Asian Election Authorities and Central Election Commission, ROC (Taiwan)

ATTENDED BY:

India

Mr. Braj Raj Sharma, Chief Electoral Officer of Jammu & Kashmir, Election Commission of India

India

Mr. Standhope Yuhlung, Secretary, Election Commission of India

Republic of Korea

Mr. Lee, Ki-Sun, Secretary General, National Election Commission

Republic of Korea

Mr. Kim, Jeong Gon, Director, Guro-gu Election Commission

Republic of Korea

Mr. Kim, Man Young, Deputy Director, International Cooperation Division, National Election Commission

Republic of Korea

Ms. Cho, Hye Jin, Senior Staff, International Cooperation Division, National Election Commission

Sri Lanka

Mr. Dayananda Dissanayake, Commissioner of Elections, Department of Elections, Sri Lanka

ROC (Taiwan)

Dr. I-Chou Liu, Vice Chairman, Central Election Commission

ROC (Taiwan)

Mr. Kuo-Hsiang Chuang, Director, the Department of Election Administration, Central Election Commission

ROC (Taiwan)

Mr. Chin-Kuang Lai, Director, the Department of Legal Affairs, Central Election Commission

GUEST PARTICIPANTS:

Malaysia

Mr. Abdul Rahman Bin Johor, Principal Assistant Secretary(Public Relations and Voter Education),Election Commission of Malaysia

Malaysia

Mr. Che Wan Muhammed Falleh, Deputy Director, Election Commission of Malaysia

SECRETARIAT:

AAEA Executive Secretary

Mr. Ming-Hsien Yu, Deputy Secretary General, Central Election Commission, ROC(Taiwan )

AAEA Senior Consultant

Mrs. Teresita Dy-Liacco Flores, Former AAEA Executive Secretary

 

 

 

INTRODUCTION

    The 2009 AAEA Executive Board Meeting was held in Taiwan from December 3 to 6, 2009.  Except  Indonesia, four (4) executive board member election authorities including Taiwan, India, the Republic of Korea, Sri Lanka, and the AAEA membership applicant election authority, the Electoral Commission of Malaysia have sent their delegates to participate the event in Taipei. 

Mr. Rai, Hau-Min, Chairman of the AAEA

Call to Order

    The Meeting of the 2009 AAEA Executive Board was called to order by Chairman Rai at 9:30 am on 4 December 2009 at Sheraton Taipei Hotel.  Four out of five Executive Board Member electoral commissions including the National Election Commission of the Republic of Korea, Election Commission of India, the Department of Elections of Sri Lanka, and the Central Election Commission of the ROC (Taiwan), and the AAEA membership applicant, the Election Commission of Malaysia have presented their delegates to the meeting.

  Secretariat Report

 

 

I.        NOTIFICATION OF NEW CEC CHAIRMAN MR. RAI, HAU-MIN TO ASSUME THE DUTY AS THE AAEA CHAIRMAN IN SUCCESSION TO MR. MASA J. S. CHANG

 

On the occasion of the 2008 General Assembly, the incumbent Chairman Mr. Masa J.S. Chang of the Central Election Commission (CEC) of the R.O.C. (Taiwan) had represented the Commission to assume the duty as AAEA Chairman until next General Assembly is held in 2011. 

 

 

Dr. I-Chou Liu, Vice Chairman, Central Election Commission (R)

Mr. Ming-Hsien Yu, AAEA Executive Secretary (L)

 

As Mr. Masa J.S. Chang has fulfilled his assignment with the CEC on 4 November 2009, Mr. Rai, Hau-Min has taken over the duty as the CEC Chairman after nomination by the Premier of the ROC (Taiwan) and ratification by the Parliament.

 

The AAEA Charter stipulates that “full members shall be national election authorities from the Asian and Australasian region subscribing to this charter. In cases where countries have more than one election authority as defined in Article 2.1.a., these authorities must vote as a single delegation and shall have one vote per country”. It clearly indicates that state parties to the AAEA Charter are the national election commissions not their personnel.

 

In practice, this principle has found expression in the pass. When COMELEC. of the Philippines still held the AAEA chairmanship in 2002, Mr. Benjamin S. Abalos, the chairman of COMELEC succeeding Justice Alfredo Benipayo, took over the position as AAEA Chairman and had served until the 2005 General Assembly was held. 

 

As per AAEA Charter stipulations and practices, the Secretariat proposes the motion to ratify that CEC Chairman Mr. Rai, Hau-Min is to succeed Mr. Masa J.S. Chang to represent the CEC of Taiwan to serve as the AAEA Chairman until next assembly is held in 2011.

 

Resolved – that

the notification of the CEC Chairman Mr. Rai, Hau-Min to serve as the AAEA Chairman until next assembly is accepted.

 

II. FINANCIAL REPORT

Resolved – that

1.    The financial report of the AAEA is approved.

2.    The AAEA members are encouraged to remit annual membership fee.  The Secretariat is requested to send an official letter to notify member states to remit their annual membership fee due and, the payment must be made no later than the end of the first quarter of the following year.

1.      PARTICULAR ISSUES TO BE DISCUSSED AT THE MEETING

 

I.        AAEA FLAG DESIGN  

The AAEA flag was designed by the Philippines COMELEC, the former AAEA Secretariat. The flag was first raised at the opening ceremony of the 2005 General Assembly and according to the report explaining the AAEA flag design, electric blue was used as the background to represent fair and honest elections and a sun in the middle to symbolize that elections in a nation is a source of its continuing light with fourteen rays of canary yellow to represent the fourteen members of the association.

 

However, as the number of AAEA members will most likely continue to increase in the future, this means we will make periodic modification on the design of the flag by increasing the number of rays corresponding to the increase of memberships.

 

 This issue was proposed for discussion at the 2008 AAEA General Assembly. Discussion during the meeting showed different options on the matter. Some representatives expressed sentiment for the original flag design and would like to see it unchanged. Others expressed their ideas of how the flag should change to mirror the growth of the association.

 

 The 2008 meeting finally resolved that each interested party may submit their own redesign which shall be submitted to a vote along with the design of the original flag, at the next AAEA General Assembly in 2011. In the past, the Secretariat has extended an invitation to members to propose redesigns in July 2008.  However, none of the members has submitted any proposal to the Secretariat.

 

 Thus, to start the ball rolling, the Secretariat submits now to the Executive Board a presentation of several redesigns of the AAEA flag so that the Board may give initial suggestions and recommendations about the redesigns.  It can also be resolved during the Board Meeting that the presentation be circularized to all members for early information and that they are free to make suggestions or modifications to the Secretariat long before the holding of the next General Assembly.

 

 

our possible designs of AAEA flags proposed by the Secretariat (December 2009)

Resolved – that

1.    Referring to the four proposed designs of AAEA flags, it is suggested to adopt the presentation by removing the map of Middle East and Australia.

2.    The modified four new designs and one original design will be circularized to all members for early information. Members are freely to make recommendations and modifications and to offer other designs to the Secretariat before the holding of the next meeting.

 

II.     Decision on where and when to hold 2010 Executive Board Meeting. 

 

According to the AAEA Charter, the AAEA Executive Board Meeting shall be held annually. Please discuss the host country and date of the next Executive Board Meeting.

 

Delegates of the National Election Commission, the Republic of Korea (December 2009)

Mr. Lee, Ki-Sun, Secretary General, National Election Commission (R)

Ms. Cho, Hye Jin, Senior Staff, International Cooperation Division (CR)

Mr. Kim, Jeong Gon, Director, Guro-gu Election Commission (CL)

Mr. Kim, Man Young, Deputy Director, International Cooperation Division (L)

 

Resolved – that

the National Election Commission of the Republic of Korea will be the host country of 2010 Executive Board Meeting, and the meeting date will be decided when the NEC reaches the decision.

 

 III. Membership Application of the Election Commission of Malaysia

 

On 12 November this year, Mr. DATO’ NGAH SENIK, Secretary of the Election Commission of Malaysia (ECM) sent the Secretariat a letter for the AAEA membership application (Please See Annex B, Page 12).  The Secretariat, as per the AAEA Charter stipulations, submits their official statement to the Executive Broad Meeting for study and the latter to make a recommendation to be circulated among members of the General Assembly. Finally, the General Assembly will accordingly vote on the approval of the application. 

Representatives of the Election Commission of Malaysia (December 2009)

Mr. Abdul Rahman Bin Johor, Principal Assistant Secretary (Public Relations and Voter Education) (R)

Mr. Che Wan Muhammed Falleh, Deputy Director, (L)

 

Resolved – that

1.    The joining of the Election Commission of Malaysia for the AAEA membership is unanimously accepted by the Board. Member states are further recommended to endorse this decision through voting in next General Assembly.

2.    Before acquirement of full membership, the Election Commission of Malaysia will be invited as an observer to participate in next AAEA General Assembly and other activities of the Association.

 

2.      MOTIONS

Mrs. Teresita Dy-Liacco Flores proposed to request the Association to invite more countries to join in the AAEA.

    Since the establishment of AAEA in 1997 at Manila, Philippines, the Association has grown from an organization of eight members to a community of seventeen total members. It is time to expand the member states of AAEA; Currently, Japan, Timor-Leste, and Thailand are not part of our member yet.  Therefore, it is suggested to send invitations to election commissions of those counties join in the AAEA.

 

Resolved – that

the AAEA is to extend invitations to election management bodies of Japan, Timor-Leste, and Thailand to join the association.  

 Adjourned at 12:05

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